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Acted Organization (Quick Impact Projects Officer Based In Ubari - Male)

Job Description
Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 490 projects a year reaching over 11 million beneficiaries.

Country profile

ACTED has been operating in Libya since 2011, currently delivering assistance from its field level offices in Tripoli Benghazi and Sebha with support from 10 international and 70+ national staff. ACTED’s ongoing programming aims to respond to the country’s most pressing emergency needs whilst building the resilience of communities through support to civil society, local governance, and social enterprises. This includes an unconditional multi-purpose cash program, a cash-based rapid response mechanism, protection monitoring, helpline, and referral services, quick impact projects (QIPs), and awareness raising campaigns on risks and access to basic services. Furthermore, ACTED is offering capacity building, grants, and networking opportunities to civil society and local governance actors under its Civil Initiatives Libya (CIL) banner in cooperation, as well as support to social entrepreneurs.

The present position is related to the all the different components on ACTED’s action in Libya.

ACTED/CIL is developing projects focused on the displacement of people in Libya due to conflict. These projects aim to support IDPs, returnees and host communities. More specifically, ACTED is supporting the return of IDPs in Ubari through the implementation of Quick Impact Projects. These projects will be implemented through third-party subcontractors and CSOs in the areas that have witnessed conflict, covering the priority needs of returnees and IDPs in these districts.
Under the direct supervision of the QIPs Manager in Tripoli and the Head of QIPs in Tunis, the QIPs Officer will be assisting with the implementation and management of the Quick Impact Projects of Ubari and the surrounding area. More specifically, he/she will be responsible, in coordination with the Sebha QIPs team, for supporting the Head of QIPs in managing the sub-grants, including working with the Appraisals, Monitoring and Evaluation Unit (AMEU) throughout the implementation phase of the grant, ensuring compliance and following-up with the selected sub-contractors on reporting.
Line Management:
N+1: QIPs Manager in Tripoli
N+2: Head of QIPs in Tunis

Functional Management:
Office Manager
HR Manager
Country Director

Internal Relations:
-Sebha QIPs team
-FLAT Officer in Sebha
-AMEU Team
-Area Logistician and Finance Officer
-Human Resources
-Compliance Officer
-Other Project Officers
-Tripoli and Benghazi Offices
-QIPs teams in Benghazi and Tripoli

External Relations:
-Municipal and local authorities

-Consultants (if any)
-Civil Society Organizations

The QIPs Officer will be assisting the Head of QIPs in Tunis and the QIPs Manager in Tripoli, in coordination with the Sebha QIPs team, with the implementation and management of the Quick Impact Projects, including:
1. Project Cycle Management
-Support implementation of activities related to the Quick Impact Projects:
-Assist the Head of QIPs in Tunis and the QIPs Manager in Tripoli in coordination with the Sebha QIPs team, with the planning of activities related to the Quick Impact Projects in the South, in compliance with the project proposal and inception report, and with the budget and FLATS procedures (Finance, Logistic, Administration, Transparency, Security);
-Liaise with all internal and external counterparts of the project;
-Assess the activities undertaken and ensure efficient use of resources;
The QIPs Officer may also be requested to provide support for the implementation of grants as part of other projects implemented by ACTED/CIL in Libya.
In light of his/her functions, the QIPs Officer acknowledges the fact that the nature of his/her work might evolve. Thus, he/she may be given other responsibilities and attributions with new opportunities that arise and in accordance with his/her competences and qualifications. The QIPs Officer therefore accepts in advance that his/her attributions may be enlarged or modified during the course of the project.
-Project reporting requirements:
-Supporting the drafting of Project Management Framework (PMF)/narrative reports and contribute to the development of financial reports through regular budgetary follow-up;
-Ensure adherence to FLATS procedures.
2. Provide Relevant Technical Expertise
-Support implementation of the grants by the sub-contractors and CSOs, including assistance with:
-Coaching on planning the various stages of activities implementation;
-Guiding the implementation of the activities and the methods of follow-up;
-Coaching on management of project finances, logistics and materials;
-Following-up and supporting the sub-contractors and CSOs in producing the different reports (narrative, financial etc.);
-Ensure that the sub-contractors and CSOs are compliant with FLATS procedures.
-Ensure that technical quality and standards are considered during project implementation:
-Collect technical information and analyse associated opportunities and risks;
-Identify relevant technical authorities and partners, and propose formal partnership and/or contracts.
-Undertake quality control, along with the AMEU team:
-Follow-up the use of the Grassroots Organization Capacity Assessment (GOCA) tool by the AMEU team;
-Analyse technical added-value and project impact;
-Set up technical evaluation exercises during and following implementation.
3. Identify Best Practices and Lessons Learned
-Collect information and tools employed for project implementation;
-Draft memos detailing lessons learned and best practices identified during the projects.
-Education: Bachelor’s degree in project management, civil engineering or relevant field;
-At least 2 years of field experience in project management, humanitarian and development work;
-Experience with local public authorities in the South of Libya is an asset;
-Familiarity with the aid system, and ability to understand donor and governmental requirements;
-Excellent communication and drafting skills;
-Able to coordinate and manage staff and project activities;
-Proven ability to work creatively and independently both in the field and in the office;
-Being a strong team player and adept at creating a strong team spirit;
-Ability to organize and plan effectively;
-Ability to work with culturally diverse groups of people;
-Ability to travel and work in difficult conditions and under pressure;
-Highly proficient in written and spoken Arabic;
-Working knowledge of English is required, both spoken and written;
-Strong knowledge of Microsoft office (Word, Excel, PowerPoint…).
Salary defined by the ACTED salary grid. Educational level, expertise, hardship, security, and performance are considered for pay bonus.
TO APPLY: We look forward to receiving your CV with by email to: This email address is being protected from spambots. You need JavaScript enabled to view it.
before the deadline.

Only short listed candidates will be contacted for an interview. Closing date: 26th May 2018

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

*Please indicate that you found this position on in your application.

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