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Bait Al Khabra Co. ( Executive secretary )


Bait Al Khabra Company for Administrative, Financial and Training Consultancy Services announces its need to contract with an executive secretary to provide support to the company and follow-up company's operational schedule and perform a variety of administrative tasks. Interviews are expected to start on 18/02/2018.

Duties and Responsibilities:

- Organization and follow-up of the schedule of the company's executive work and assist in identification and planning of appointments, interviews, board meetings, conferences and other tasks.

- Attend meetings and document the minutes.

- Receive, reply to, and divert calls if necessary.

- اTo deal with all incoming and outgoing communications (letters, emails, etc.).

- Make the necessary travel arrangements for executives.

- Ensure that confidential documents are preserved.

- Assist in providing financial statements and billing.

-  Monitoring office supplies and dealing with suppliers.

- Maintain electronic and paper records to ensure that information is organized and accessible.

-  Prepare presentations, reports and conduct research as required.


  - Bachelor degree in Business Administration.

- Previous experience as Executive Secretary or similar administrative function.

 - Mastering MS Office and Management Software (i.e ERP).

- Familiarity with the basic research methods and reporting techniques required.

- Arabic is basic, and English is good.

- Familiarity with office management and basic accounting procedures.

- Possess high organizational skills and ability to manage time perfectly.

-  Flexibility and independence.

 - Possess good communication skills and good knowledge of negotiation methods.

- Integrity and confidentiality.

- Preferably experience in marketing.

Salary and working hours:

- Salary will be calculated after the interview and passing the entrance examination.

- Working hours: from 09.00 hrs to 16.00 hrs from Saturday to Thursday.

Sending applications:

Please send the following documents to email: (This email address is being protected from spambots. You need JavaScript enabled to view it.) latest on 15/02/2018. All applications will be reviewed until the position is filled:

  1. Application letter
  2. CV
  3. Experience certificates or letter of recommendation
  4. Graduation Certificate

Interviews will be on 18/02/2018.

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