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CTG Global ( Travel Booking and Events Coordinator )


JOB from CTG Global Closing date: 31 Mar 2017
Overview of CTG Global:

CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

Overview of position:

UNDP wants to hire a contractor to support operations and project team on issuance of tickets and event coordination.

Role objectives:

Management of the Amadeus travel system.
· Full compliance of travel activities with office rules and regulations, policies and strategies, implementation of the effective internal control.

CO procurement of most economical and direct travel services per office travel policy.
In case Amadeus system is down, ensure implementation of cost saving measures through negotiation with travel service provider, arrangement of the most economic route and appropriate itinerary.
Ensures booking and issuance of electronic tickets of staff, consultants and counterparts in a timely manner, upon receiving of an approved and detailed requisition.
Determine travel and DSA entitlements for project staff as per office regulations.
Maintains a file for all the hard copies of travel bookings made with all service providers, settlement of invoices issued by travel company and ensure invoices correspond with the bookings approved by the office.
Expected output:

In addition, to be responsible for backup to admin unit in event management services including conferences/hotel booking and meeting halls, as well as during the event.
· Circulates copies of invoices to the respective units/projects for reconciliation and ensure payments are made.

Obtain quotes for different support, suppliers and goods for micro procurement.
Obtaining air ticket quotations requested by HR unit.
Processing travel services provided by office to other agencies.
Reconciliation of settlements to be paid by Finance Unit.
Provision of information to the staff on travel including entitlements.
Following up on PO’s issuance for all issued tickets.
Travel management reporting.
Follow-up with the contracted travel agency to ensure provision of high quality professional service and most competitive price.
Project reporting:

This role reports to the Supervisor.

Key competencies:

Minimum 2 years of experience with Bachelor Degree and 5 years of experience with Secondary School education.

Experience in ticketing.
Familiar with Amadeus travel system (Certification is an asset).
Experience in event management support.
Experience in micro purchasing.
Good command of English and Arabic language.
Proficiency in usage of computers, office software packages.
Team management:

This role does not have team management responsibility.

Further information:

This is a Home based role.

HOW TO APPLY:
Candidates interested in applying for this role need to register on CTG website as a candidate and apply for this role using the below linkhttps://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetails?id=a1124000001o35z

 

Job ID: #1949564
Career categories: Administration/Finance
Country: Libya
City: homebased
Organization: CTG Global
Theme: Peacekeeping and Peacebuilding
Job years of experience: 3-5 years
Job type: Consultancy


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